Terms & Conditions
BUSINESS BILL PAY AGREEMENT/DISCLOSURE
Farmers & Merchants Bank Business Bill Pay – BizPay
This is your bill pay agreement with Farmers & Merchants Bank. You may use Farmers &
Merchants Bank’s bill pay service, iPay, to direct Farmers & Merchants Bank to make
payments from your designated checking account(s) to the Payees you choose in
accordance with this agreement. The terms and conditions of this Agreement are in addition
to the Account agreements, disclosures and other documents in effect from time to time
governing your Account (Account Rules).
“You” or “your” means anyone to whom valid access to Bill pay has been provided for use
of the system on your behalf. A “payee” is any individual business or “merchant” you
designate as the recipient of a payment including Financial Institutions.
HOW TO SET UP PAYEES/PAYMENTS
By completing a bill pay enrollment form, you may add a new payment (fixed or recurring)
to a Payee only if the Payee is listed as an authorized payee at iPay. Most other additions,
deletions, or changes can be made in writing or by using the iPay Service. If you want to
add a new payee, use “set up accounts/payee” on the Internet or speak to a service
representative. A newly added Payee may not be available until it has been verified and
accepted by the bank. Each new Payee accepted by the bank will be assigned a payee
code, however, Farmers & Merchants Bank reserves the right to refuse the addition of a
Payee for any reason.
You may pay almost anyone you wish, however, there are several restrictions: 1) The
payee/merchant must be located in the United States; 2) Payments may not be remitted to
tax authorities or government and collection agencies; 3) Payments may not be remitted to
Security/Investment companies such as Ameritrade for stock purchases or trade taxing
authorities and 4) Payments may not be directed to Court directed payees such as Alimony,
child support, or other legal debts.
Farmers & Merchants Bank will not be responsible if a Bill Payment can not be made due to
incomplete, incorrect, or outdated information provided by you regarding a Payee or if the
payment is rejected or reversed for cause (see below) or if you attempt to pay a Payee that
is not on your Authorized Payee list.
THE BILL PAYING PROCESS
Any payment(s) will be processed on the business day (generally Monday through Friday,
except certain holidays) that you designate as the payment’s process date, provided the
payment is submitted prior to 2:00 PM central time of that date. A single payment
submitted after the cut-off time on the designated process date will be processed on the
following business day. If you designate a non-business date (generally weekends and
certain holidays) as the payment’s process date, the payment will be processed on the first
business day following the designated process date. Farmers & Merchants Bank reserves
the right to change the cut-off time as necessary and to provide you notice of the change.
When a recurring payment is processed, it is automatically rescheduled by the system.
Based upon your selected frequency settings for the payment, a process date is calculated
for the next occurrence of the payment. If the calculated process date is a non-business
date (generally weekends and certain holidays), it is adjusted based upon the following
-If the recurring payment’s “Pay backward” option is selected; the process date for the new
occurrence of the payment is adjusted to the first business date prior to the calculated
-If the recurring payment’s “Pay Backward” option is not selected (or if the “Pay Backward”
option is not available), the process date for the new occurrence of the payment is adjusted
to the first business date after the calculated process date.
Note: If your frequency settings for the recurring payment specify the 29th, 30th, or 31st as
a particular day of the month for processing and that day does not exist in the month of the
calculated process date, then the last calendar day of that month is used as the calculated
Electronic payments will occur in 2-4 days. For Payments made by check, depending on
where the Payee resides, to reach the Payee you must allow at least 4-8 days, prior to the
due date as delivery will depend on US mail. Any bill payment can be changed or canceled,
provided you access the Bill Pay Service prior to the cut-off time on the business day prior
to the business day the bill payment is going to be initiated.
Rejection or Reversal of Payments
You agree to have available and collected funds on deposit in the account you designate in
amounts sufficient to pay for all bill payments requested, as well as, any other payment
obligations you have to us. Farmers & Merchants Bank reserves the right, without liability,
to reject or reverse a bill payment if you fail to comply with this requirement or any other
term of this agreement. If you do not have sufficient funds in the Account and Farmers &
Merchants Bank has not exercised its right to reverse or reject a bill payment, you agree to
pay for such payment obligations on demand. You further agree Farmers & Merchants
Bank, as its option, may charge any of your accounts with the Bank to cover such
obligations and resulting fees such as an overdraft fee.
You are solely responsible for controlling the safekeeping of, and access to, your access
device [Personal Identification Number] (Pin), and any additional access devices you
establish for your use.
-You are liable for all transactions you or your authorized representative make even if that
person exceeds his or her authority. If you want to terminate your main access authority,
you must notify Farmers & Merchants Bank and arrange to change your PIN. If you wish to
terminate any additional access devices you have established you must remove or change
-It is highly recommended that all origination transactions from your business be
authorized using dual control .
-You will be responsible for any Bill Payment containing errors or a duplicate request.
-Farmers & Merchants Bank is not responsible for a Bill Payment that is not made if you did
not properly follow the instructions for making such a Bill Payment.
-Farmers & Merchants Bank is not liable for any failure to make a Bill Payment if you fail to
promptly notify the Bank after you learn that you have not received credit from a Payee for
a Bill Payment.
-You must provide a computer dedicated to Bill Pay & Origination, with no outside
email or web viewing permitted, utilized only for these transactions. Farmers & Merchants
Bank will not be held liable for cost and/or damages incurred as a result of your non-
-Farmers & Merchants Bank is not responsible for your acts, omissions, or those of any
other authorized person including, without limitation, any related transmission or
communication. No such party shall be deemed to be Farmers & Merchants Bank’s agent.
-Farmers & Merchants Bank will not be liable for any special, consequential, incidental, or
punitive losses, damages, or expenses in connection with this Agreement or the Service.
-Farmers & Merchants Bank is not liable for any act, failure to act or delay in acting if it is
caused, in whole or in part, by any cause beyond Farmers & Merchants Bank’s reasonable
Amendment and Termination
Farmers & Merchants Bank has the right to change this Agreement at any time by providing
you notice to the last address shown on your bank account, by posting notices in bank
branches, or as otherwise permitted by law.
Farmers & Merchants Bank has the right to terminate this Agreement at any time.
You may terminate this Agreement by written notice to Farmers & Merchants Bank.
However, the Bank is not responsible for any fixed payment made before Farmers &
Merchants Bank has a reasonable opportunity to act on your termination notice. Therefore
you remain obligated for any payments made by Farmers & Merchants Bank on your behalf.
Farmers & Merchants Bank reserves the right to change any and all fees at its option.
Should a change be made to any fee you will be notified before the change is effective.
Additional Charges for Customer requested Services and Other Items
These charges will be assessed if you incur a charge or request one or more of the fees or
services listed here:
-Transaction Charges – First 10 free then $.50/transaction thereafter
-Monthly Fee - $10 first month free
-Overdraft items Fees – You may be charged $30.00 for each item that creates an
overdraft. (A $4.00/day continuous overdraft fee also applies).
-Returned items Fees – You may be charged $28.00 for each item that is returned.
-Items needed to correct our error. $ 0.00
-Payments returned due to customer error. $5.00 each
-Proof of Payment not necessitated by a dispute: $10.00 each
-Please refer to the Farmers & Merchants Bank Fee Schedule
-We reserve the right to charge for research time involving payments no longer available in
your screen history. You will be informed of any such charges before they are incurred.
-Written Correspondence to Payee: $10.00 each
Bill payments are processed by Electronic Fund Transfers (EFT). Please see the Electronic
Fund Transfers Disclosure Statement you received when you opened your account, which
discloses important information concerning your rights and obligations.
As a commercial entity you represent and warrant that you will use Farmers & Merchants
Bank – Business bill pay solely for business purposes. You acknowledge that access to
business Accounts is not governed by the federal Electronic Funds Transfer Act and
Regulation E. You represent and warrant that you are acting with full authority for the
applying entity, and that you are duly authorized to execute this Agreement on behalf of the
Unlawful Internet Gambling Notice
Transactions restricted by the Unlawful Internet Gambling Enforcement Act of 2006 (UIGEA)
are prohibited from being processed through this business account.